Most teams treat signing as a manual step at the end of a process: someone hits send, someone else nags the signer, and once the document comes back the data gets typed into payroll or finance by hand. That is the part most people accept as "just the way it works", and the part most worth automating. (If you're still evaluating e-signature tools, start with our small business implementation guide.)
With an e-signature API and a webhook back to your own systems, the document doesn't just get signed; it triggers everything that comes next. Below are three workflows you can wire up in a day (measured in hours, not weeks) using the NomaSign API.
1. Employment contract signing
The slowest part of hiring is rarely the interview. It's everything between "you're hired" and the new hire's first day. An offer letter sits in someone's drafts. The recruiter waits for the candidate to print, sign, scan. The signed PDF gets emailed to HR, who re-types the tax number and bank details into payroll.
What to automate:
- ✓Candidate clicks 'Accept' in your ATS (Workable, BambooHR, custom portal).
- ✓Your system calls the NomaSign API with the template ID and pre-fills name, role, start date, salary.
- ✓The candidate signs in their browser and fills in tax number, bank details, and next-of-kin as structured fields.
- ✓A webhook posts the signed PDF plus all the field values to your payroll or HRIS endpoint.
The recruiter never touches a PDF. Payroll gets a clean record with no transcription errors. Time saved on every hire adds up fast, and the candidate experience is way better than "please print, sign and scan this attachment".
2. Employee onboarding documents
Onboarding is the same pattern repeated across half a dozen documents: NDA, IP assignment, code of conduct, policy acknowledgements, equipment receipts. Each one is a separate "please sign this" email, and each one creates the same data-entry problem at the other end.
What to automate:
- ✓On a candidate's first day (or the day before), your HRIS triggers a sequence: NDA, code of conduct, equipment receipt, policy acknowledgements.
- ✓Each document is a NomaSign template, instantiated via the API with the new hire's details already filled in.
- ✓Webhooks fire as each one is completed, updating the onboarding checklist in your HRIS and unlocking the next step (provisioning, building access, payroll activation).
- ✓The fully signed packet lands back in OneDrive or Google Drive automatically, in the employee's folder.
The HR coordinator stops being a signature-chaser. The employee gets a clean, ordered experience instead of a wall of attachments. And the audit trail of who signed what and when is exportable in two clicks.
3. Proposal / SOW signing
For consultancies, agencies and software companies, the proposal-to-cash gap is where revenue leaks. A deal is won, but the SOW takes another two weeks to land. Then the project team gets started before the first invoice goes out. Then finance is chasing the signed PDF a month later to reconcile.
What to automate:
- ✓Deal moves to 'Proposal Won' (or 'Contracting') in your CRM: Zoho, HubSpot, Pipedrive, Salesforce.
- ✓The CRM calls the NomaSign API with the client, scope, rate, and start date pre-filled into the SOW template.
- ✓Client signs; NomaSign captures any custom fields (start date, deposit amount, contact for invoicing) as structured data.
- ✓Webhook creates the project in your PM tool and raises the first invoice in Xero or QuickBooks, automatically, with no human in the loop.
The result is straightforward. Project kick-off and the first invoice happen the day the SOW is signed, not two weeks later. Cash flow improves. Finance stops chasing. The project team gets clean briefs instead of forwarded email threads.
What you actually need to build it
Each of these workflows is the same three-step pattern, and the actual build is modest:
- ✓A NomaSign template for the document, with any variable fields marked up.
- ✓A small piece of code (an Azure Function, a Zapier zap, a Logic Apps flow, or a couple of lines in your backend) that calls the NomaSign API when the trigger fires.
- ✓A webhook endpoint that receives the completed payload and does whatever your business needs: write to a database, create an invoice, kick off a provisioning job.
The API and webhook contract is documented. The field shape is yours to design. There's no proprietary connector to license and no per-document automation fee. If you already have an integration person on your team, they can have one of these workflows running before lunch. See our flat-rate pricing. Automation is included on every plan.
Where to start
Pick the workflow your team already complains about most. Map the trigger and the webhook target. Build it as a thin slice (one template, one trigger, one webhook) and ship it for a single team before scaling.
If you want to see what the API looks like, the developer documentation walks through token exchange, sending a template, and verifying a webhook signature. The integrations page has six vertical-specific scenarios with the exact triggers and webhook targets we see most often.
Want a walkthrough specific to your stack? Schedule a demo and we'll map one of these flows to the tools you already run.