How to sign documents digitally

Documents can come back signed in minutes rather than days, and every one carries an Adobe-trusted seal. Here's how it works.

Upload your document

Upload a PDF from your computer, OneDrive, or Google Drive, or add one straight from your browser with our Chrome and Edge extension. One signing request can hold several documents, so a contract and its annexures go out together.

Add signers and fields

Enter the email addresses of everyone who needs to sign, then drag signature, initials, name, and date fields onto the document. Send the same NDA every month? Save it as a template and the next send takes under a minute.

Placing signature and date fields on a document in NomaSign

Send, sealed the moment you click

This is the step we're proudest of. The moment you click send, your document is certified and sealed with our Adobe-trusted certificate, before anyone has signed. After that, the only thing anyone can do to it is sign. Any other change visibly breaks the seal. Invitations go out from your own Microsoft 365 or Google Workspace mailbox, so they land in inboxes rather than spam, and signing order, reminders and email verification are your call.

NomaSign send dialog with signing order, reminders, and email verification

Signers sign in seconds

Your signer clicks the link, reads the document in their browser and signs by typing, drawing or uploading a signature. They don't need an account or an app, and it works fine on a phone. Each signature is added as its own sealed, timestamped revision of the document.

Done, and provably done

When the last person signs, NomaSign closes the document with an independent trusted timestamp and saves it to your OneDrive or Google Drive. Open it in Adobe: a banner confirms the document is certified and all signatures are valid.

Verify a real signed document yourself →

The completed document verified in Adobe Acrobat

Try It Now - Free for 14 Days

New to digital signing? Read the small business guide.

Why use e-signatures?

Paper still works. It's just slow, and it leaves you with very little proof of who signed what.

Faster turnaround

Get documents signed in hours, not days or weeks. Nobody waits for a courier, and you spend far less time chasing people.

More secure

A handwritten signature tells you very little. Electronic signing records when someone signed, from which IP address and on what device, which makes for a much stronger evidence trail.

Sign from anywhere

Signers can review and sign documents from any device, anywhere in the world. No printer or scanner needed.

Legally recognised

Electronic signatures are recognised in many jurisdictions (for example, ESIGN/UETA in the US and the ECT Act in South Africa). A few document types are excluded, though, and the rules differ between countries.

Environmentally friendly

Less printing means less paper and toner, and nothing has to be couriered across town.

Easy organisation

Signed documents land in your own cloud storage automatically, so finding last year's contract is a quick search.

What makes NomaSign different?

Signing should be quick for your clients and hold up if anyone ever questions it. These are the parts that make that happen.

Sealed the moment you send

We certify your document before anyone signs it. Each signature is then added as its own sealed, timestamped revision, so you can trace exactly what the document looked like at every step. Adobe Acrobat Reader checks all of this on your own computer. Verify it yourself.

Your documents, your cloud

Signed documents are saved in your own OneDrive or Google Drive, alongside the rest of your business files. Your existing sharing rules and backups apply to them from day one.

Emails from your domain

Signing requests come from your own email address on your own domain, not a no-reply address nobody recognises. People open mail from someone they know, and it's far less likely to end up in spam.

Unlimited documents

Send hundreds of documents under our fair-use policy without worrying about usage limits or unexpected charges.

Simple, transparent pricing

One fee, paid monthly or annually, from R99 a month with no hidden costs. Switching from another provider mid-contract? Ask about our buy-out offer.

Certificate agnostic (AeS & QeS)

Use certificates from your chosen commercial CA or government root CA. AeS and QeS depend on the signer or organisation supplying the right certificate; NomaSign provides the signing application and applies the signature with it.

Frequently asked questions

Are electronic signatures legally valid?

Yes, for almost everything a business signs: employment contracts, NDAs, quotes, service agreements and HR forms. In South Africa, the ECT Act recognises them but excludes agreements to sell land, leases of land over 20 years, wills and bills of exchange. In the US, the ESIGN Act gives them the same force as ink, apart from wills and trusts, family matters like divorce and adoption, court documents and notices such as evictions or utility cut-offs. In the EU, eIDAS says a signature can't be refused just because it's electronic, and a qualified electronic signature counts as handwritten. Individual countries can still require ink or a notary for some documents.

Sources: ECT Act 25 of 2002 (gov.za), US ESIGN Act, Public Law 106-229 (govinfo.gov), EU eIDAS Regulation 910/2014 (EUR-Lex)

Does NomaSign support AeS and QeS?

It does when the signer has a certificate for it. An approved provider issues that certificate to the person after checking their identity, and the certificate sets the level. You only need one where a law itself requires a signature. NomaSign signs with certificates from commercial and government certificate authorities. For contracts, quotes and HR forms, the standard NomaSign signature is already digital and sealed, with an audit trail.

Sources: ECT Act 25 of 2002 (gov.za)

Can NomaSign provide AeS and QeS certificates?

No. Approved certificate providers issue them, and which ones you can use depends on the country. In South Africa, that's a provider accredited under the ECT Act. Tell us where your signers are and we'll point you to a provider that fits, then set NomaSign up to sign with their certificates.

Sources: ECT Act 25 of 2002 (gov.za)

Where are my signed documents stored?

In your own Microsoft 365 or Google account. On OneDrive, look under Apps for NomaSign's folder. On Google Drive it's a folder called "sessions" in My Drive. Every request gets a subfolder with the original and the signed copy. Teams using shared spaces find the files in the SharePoint library or Google shared drive chosen for that space. Because the files sit in your account, your own sharing rules, retention and backups cover them.

Do signers need to create an account?

No. They get an email from you, click the link and sign in their browser, on a phone or computer, with nothing to install. By default they first enter a one-time code from their inbox, so you know the right person signed. Signing in person on your tablet? Switch the code off for that request.

What document formats can I send for signature?

PDF. If your contract is a Word file, save it as a PDF first and upload that.

Can multiple people sign the same document?

Yes. You can add multiple signers to a document and specify the signing order (sequential) or allow everyone to sign at any time (parallel).

How do I know when someone has signed?

You get an email each time someone signs, and another when everyone has. In NomaSign you can see who has opened the document and who still needs to sign.

Ready to try digital signing?

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