Digital Signing for HR Teams
Onboard new hires faster with digital employment contracts
From offer letters to policy acknowledgments, HR teams can swap the paper for e-signatures. New employees are signed up before their first day.
Signing challenges for HR teams
Where signing usually slows down, and what it ends up costing you.
Slow onboarding
New hires wait days, sometimes weeks, to finish paperwork before they can start.
Chasing signers across teams
One contract may need a manager, HR and the new hire to sign. Someone has to chase them all.
Remote hiring hassles
Getting a pen-and-paper signature from a candidate in another city is slow.
Gaps in compliance records
Policy acknowledgments and training sign-offs with patchy paper trails.
Documents everywhere
Signed HR documents end up scattered across email, filing cabinets and shared drives.
Hiring peaks
Seasonal hiring spikes push your paperwork process past its limits.
How NomaSign helps HR teams
What changes once your documents go out through NomaSign.
Signing in the right order
Contracts go to the manager, HR and the new hire in the right order, automatically.
Mobile-friendly signing
Candidates sign offer letters on their phone. No app to download.
Bulk sending
Send a policy update to a whole team for signature in one click.
Automatic organisation
Signed documents save to the right folders in your cloud storage, automatically.
Full audit trail
Every signature is timestamped and logged, ready for regulatory requirements.
Unlimited documents
Hiring surge? There's no per-document cost to worry about.
Automate
Connect NomaSign to your ATS and payroll
Send an offer straight from your ATS, whether that's Workable, BambooHR or your own portal. The NomaSign API sends the offer letter for signature. Once it's signed, a webhook posts the onboarding data back to your payroll or onboarding system.
- 1
The candidate accepts in your ATS. Your system calls the NomaSign API to send the offer letter from your template.
- 2
The new hire gets a link and signs. They fill in tax, banking and next-of-kin details right in the document.
- 3
A webhook posts the signed PDF and every field value to your payroll or HRIS. Nobody retypes anything.
What HR teams sign with NomaSign
Documents you can send for e-signature today.
Every document is sealed the moment you send it and legally valid under the ECT Act. Read the plain-English guide to e-signature law in South Africa.
Further reading
Worth a look before you choose a signing tool.
Is Digital Signing Legal in South Africa?
Yes. Under the ECT Act, e-signatures are legally valid for employment contracts.
Digital Signing for Small Business
A practical guide to using e-signatures in your HR work.
Simple, Transparent Pricing
Unlimited documents for one flat fee. A good fit for busy HR teams.
Send your next contract with NomaSign
Free for 14 days, no credit card. Setting up takes a few minutes, so the contract on your desk can go out today.